Instruction for Authors

  • Welcome to the website for International Journal of Stomatology

    Instructions to authors

    About the journal

    Aim & Scope

    Editorial process

    Authorship criteria

    Changes in authorship

    Contribution details

    Conflicts of interest

    Clinical trial registry

    Protection of patients’ privacy

    Retraction policy

    Preparation of manuscripts

    Copies of any permission(s) 

    Types of manuscripts

    Cover letter

    Supplementary information

    Supplying supplementary information files

    Accepted file formats

    Submission of manuscripts

    Copyrights


    Instructions to authors

    International Journal of Stomatology aims at providing a platform for communication among clinicians and researchers in the field of oral science. It publishes advances in clinical practice and basic researches, guidelines or expert consensus, commentaries on hot topics in this field. The journal covers clinical and basic studies, articles with clinical interest and implications will be given preference.



    About the journal

    International Journal of Stomatology is sponsored by Sichuan University, and edited and published by the Editorial Department of International Journal of Stomatology, West China College of Stomatology. It is published bimonthly in Chinese, and is a peer reviewed medical journal for all clinicians, researchers, educators and health workers in oral science as well as other related fields. It had been indexed by CSTPCD of Institute of Scientific and Technical Information of China (ISTIC), Chinese Science Citation Database (CSCD), Research Center for Chinese Science Evaluation (RCCSE), China Biology Medicine disc (CBMdisc), Chemical Abstract (CA), Cambridge Scientific Abstracts (CSA), CNKI, Wanfang Data, Statistical Journal of China Academic Journal Impact Factor Annual Report,etc. The journal is available both in print and online.

    Aim & Scope

    International Journal of Stomatology seeks to publish the best research from all aspects of oral science and related interdisciplinary fields, including basic, applied and clinical research. The journal publishes fully peer-reviewed Expert Forum, Expert Consensus, Original Articles and Research Reports, Reviews, Case Report, and other columns.

    Topics of particular interest with in the journal's scope include, but are not limited to, those listed below:

    ● Oral microbiology
    ● Oral and maxillofacial oncology
    ● Cariology
    ● Oral inflammation and infection
    ● Dental stem cells and regenerative medicine
    ● Craniofacial surgery
    ● Dental material
    ● Oral biomechanics
    ● Dental implants
    ● Oral, dental and maxillofacial genetic and developmental diseases

    Editorial process

    A manuscript will be reviewed for possible publication with the understanding that it is being submitted to International Journal of Stomatology alone at that point in time and has not been published anywhere, simultaneously submitted, or already accepted for publication elsewhere. The journal expects that authors would authorize one of them to correspond with International Journal of Stomatology for all matters related to the manuscript. On submission, full time editors review all submitted manuscripts initially for suitability for formal review. Manuscripts with insufficient originality, serious scientific or technical flaws, or lack of a significant message are rejected before proceeding for formal peer-review. Manuscripts that are unlikely to be of interest to the journal readers are also liable to be rejected at this stage.


    Manuscripts that are found suitable for publication in International Journal of Stomatology are sent to two or more expert reviewers. During submission, the contributor is requested to provide names of two or three qualified reviewers who have had experience in the subject of the submitted manuscript, but this is not mandatory. The reviewers should not be affiliated with the same institutes as the contributor/s. The selection of these reviewers is at the sole discretion of full time editors. The journal follows a double-blind review process, wherein the reviewers and authors are unaware of each other’s identity. The journal holds a meeting bimonthly to make the final decision on whether or not to publish a manuscript, with the chief editor and editorial board members of the journal as attendees. The comments and suggestions (acceptance/ rejection/amendments in manuscript) received from reviewers are conveyed to the corresponding author. If required, the author is requested to provide a point by point response to reviewers’ comments and submit a revised version of the manuscript. This process is repeated till reviewers and editors are satisfied with the manuscript. Authors have the right to appeal against the rejection decision by contacting the editors or editorial director and resubmit their manuscript after modification.


    Manuscripts accepted for publication are copy edited by full time editors in the editorial office. Page proofs are sent to the first author and corresponding author. The corrected proofs are expected to return within several days. The whole process of submission of the manuscript to final decision and sending proofs is completed online.

    Authorship criteria

    As stated in  the International Committee of Medical Journal Editors (ICMJE) Recommendations, credit for authorship requires:
    Substantial contributions to the conception and design, or the acquisition, analysis, or interpretation of the data;
    The drafting of the article or critical revision for important intellectual content;
    Final approval of the version to be published;
    ● Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the article are appropriately investigated and resolved.
    Authorship credit should be based only on substantial contributions to each of the four components mentioned above.


    Participation solely in the acquisition of funding or the collection of data does not justify authorship. General supervision of the research group is not sufficient for authorship. Each contributor should have participated sufficiently in the work to take public responsibility for appropriate portions of the content of the manuscript. The order of naming the contributors should be based on the relative contribution of the contributor towards the study and writing the manuscript. Once submitted the order cannot be changed without written consent of all the contributors. Manuscripts must be submitted by one of the authors of the manuscript, and should not be submitted by anyone on their behalf. The corresponding author takes responsibility for the article during submission and peer review.


    Changes in authorship

    Authors should determine the order of authorship among themselves and should settle any disagreements before submitting their manuscript. Changes in authorship (ie, order, addition, and deletion of authors) should be discussed and approved by all authors. Any requests for such changes in authorship after initial manuscript submission and before publication should be explained in writing to the editor in a letter or email from all authors and should send the original signed written consent of all authors with authorized unit stamp.


    Contribution details

    Contributors should provide a description of contributions made by each of them towards the manuscript. Description should be divided in following categories, as applicable: concept, design, definition of intellectual content, literature search, clinical studies, experimental studies, data acquisition, data analysis, statistical analysis, manuscript preparation, manuscript editing and manuscript review. One author should take responsibility for the integrity of the work as a whole from inception to published article and should be designated as ‘corresponding author’.


    Conflicts of interest

    All authors must disclose any and all conflicts of interest, they may have with publication of the manuscript or an institution or product that is mentioned in the manuscript and/or is important to the outcome of the study presented. Authors should also disclose conflicts of interest with products that compete with those mentioned in their manuscript. A conflict of interest may exist when an author (or the author’s institution or employer) has financial or personal relationships or affiliations that could influence (or bias) the author’s decisions, work, or manuscript. All authors are required to complete and submit the Form for Disclosure of Potential Conflicts of Interest.

    Note: This form will be requested after a manuscript has been submitted, but authors should also include conflict of interest disclosures in the Acknowledgment section of the submitted manuscript.


    Clinical trial registry

    Registration of clinical trials before beginning of study is necessary for manuscripts submitted to International Journal of Stomatology. Registration in the following platforms for trial registry is acceptable: http://www.chictr.org.cn/, http://www.clinicaltrials.gov/, http:// www.isrctn.org/, http://www.trialregister.nl/trialreg/index.asp, http://www.umin.ac.jp/ctr, and any registry that is a primary register of the WHO International Clinical Trials Registry Platform (ICTRP) (www.who.int/ictrp/network/primary/en/index.html). 


    Protection of patients’ privacy

    Identifying information should not be published in written descriptions, photographs, sonograms, CT scans, etc., and pedigrees unless the information is essential for scientific purposes and the patient (parents or guardians of subject, wherever applicable) gives written informed consent for publication. Authors should remove patients’ names from figures unless they have obtained written informed consent from the patients.

    Retraction policy

    International Journal of Stomatology should consider retracting a publication if:
    ● Editors have clear evidence that the findings are unreliable, either as a result of misconduct (e.g. data fabrication) or honest error (e.g. miscalculation or experimental error).
     The findings have previously been published elsewhere without proper crossreferencing, permission or justification (i.e. cases of redundant publication).
    ● It constitutes plagiarism.
    ● It reports unethical research.

    International Journal of Stomatology abides by COPE Retraction Guidelines.


    Preparation of manuscripts

    Manuscripts must be prepared in accordance with “ICMJE Recommendations”, and the uniform and specific requirement of International Journal of Stomatology are summarized below. Before submitting a manuscript, contributors are requested to check for the latest instructions available. Instructions are also available at the website of the journal http://www.gjkqyxzz.cn.


    Copies of any permission(s) 

    It is the responsibility of authors/contributors to obtain permissions for reproducing any copyrighted material. A copy of the permission obtained must accompany the manuscript. Copies of any and all published articles or other manuscripts in preparation or submitted elsewhere that are related to the manuscript must also accompany the manuscript.

    Types of manuscripts


    Editorial/Expert’s Commentaries/Special Articles

    Editorial/expert’s commentaries/special articles (including Expert’s Consensus and Expert Forum) are usually commissioned, however, unsolicited editorials/commentaries/special articles are also welcome.

        
    Original Articles and Research Reports
    These include randomized controlled trials, epidemiological studies, studies of screening and diagnostic test, outcome studies, case-control series, basic medical studies, and so on. Research Report is a summary of an original research with fewer results compared to the original research article.

    The text of original articles or research reports should be divided into sections with the headings including Introduction, Methods, Results, Discussion, and References. The length of Original Articles and Research Reports (excluding abstract, keywords, figures, tables, and references) should be 5000 – 7000 and 3000 – 4500 words, respectively.

        Abstract: The abstract of original articles or research reports in International Journal of Stomatology is usually a structured abstract, which includes the following parts: Objective, Methods, Results, and Conclusion. For articles reporting rare diseases firstly in China or worldwide, an unstructured abstract is required, usually including the general information of patients, current and past medical history, clinical and pathological findings, diagnosis, treatment and follow up outcomes of cases. The total number of words in Abstract should be 250 – 500 words, and no less than 200 notional words are required for the English abstract. For the convenience of international readers, the English abstract may be more specific than the Chinese abstract.

        Key words: Three to eight key words according to MeSH, for the purposes of indexing, should be supplied below the abstract, in order of relevance.
        Introduction: State the background, purpose, and summarize the rationale for the study or observation.
        Materials and methods: include and describe the following aspects.
        Ethics: When reporting studies on human beings, indicate whether the procedures followed were in accordance with the ethical standards of the responsible committee on human experimentation (institutional or regional) and with the Helsinki Declaration of 1975, as revised in 2000. For prospective studies involving human participants, authors are expected to mention about approval of regional/ national/ institutional or independent Ethics Committee or Review Board, obtaining informed consent from adult research participants and obtaining assent for children aged over 7 years participating in the trial. The age beyond which assent would be required could vary as per regional and/ or national guidelines. Ensure confidentiality of subjects by desisting from mentioning participants’ names, initials or hospital numbers, especially in illustrative material. When reporting experiments on animals, indicate whether the institution’s or a national research council’s guide for, or any national law on the care and use of laboratory animals was followed.
        Evidence for approval by a local Ethics Committee (for both human as well as animal studies) must be supplied by the authors on demand. Animal experimental procedures should be as humane as possible and the details of anesthetics and analgesics used should be clearly stated. The ethical standards of experiments must be in accordance with the guidelines provided by the World Medical Association Declaration of Helsinki on Ethical Principles for Medical Research Involving Humans for studies involving experimental animals and human beings, respectively. The journal will not consider any paper which is ethically unacceptable. A statement on ethics committee permission and ethical practices must be included in all research articles under the ‘Methods’ section.
        Study design: Describe your selection of the observational or experimental participants (patients or laboratory animals, including controls) clearly, including eligibility and exclusion criteria and a description of the source population.
        Identify the methods, apparatus (give the manufacturer's name and address in parentheses), and procedures in sufficient detail to allow other workers to reproduce the results.
        Give references to established methods, including statistical methods; provide references and brief descriptions for methods that have been published but are not well known; describe new or substantially modified methods, give reasons for using them, and evaluate their limitations. Identify precisely all drugs and chemicals used, including generic name(s), dose(s), and route(s) of administration.
        Reports of randomized clinical trials should present information on all major study elements based on the CONSORT Statement (http://www.consort-statement.org), including the protocol, assignment of interventions (methods of randomization, concealment of allocation to treatment groups), and the method of masking (blinding).
        Statistics: Quantify findings and present them with appropriate indicators of measurement error or uncertainty (such as confidence intervals). Authors should report losses to observation (such as, dropouts from a clinical trial). When data are summarized in the Results section, specify the statistical methods used to analyze them. Specify the computer software used. P values are encouraged to be reported as the exact value or less than 0.05 or 0.01. Mean differences in continuous variables, proportions in categorical variables and relative risks including odds ratios and hazard ratios should be accompanied by their confidence intervals.
        Results: Present the results in a logical sequence in the text, tables, and figures, giving the main or most important findings first. Do not repeat in the text all the data in the tables or figures; emphasize or summarize only important observations.
        When data are summarized in the Results section, give numeric results not only as derivatives (for example, percentages) but also as the absolute numbers from which the derivatives were calculated, and specify the statistical methods used to analyze them. Restrict tables and figures to those needed to explain the argument of the paper and to assess its support. Use graphs as an alternative to tables with many entries; do not duplicate data in graphs and tables. Where scientifically appropriate, analyses of the data by variables such as age and sex should be included.
        Discussion: Include summary of key findings (primary outcome measures, secondary outcome measures, results as they relate to a prior hypothesis); Strengths and limitations of the study (study question, study design, data collection, analysis and interpretation); Interpretation and implications in the context of the totality of evidence; Controversies raised by this study; and Future research directions (for this particular research collaboration, underlying mechanisms, clinical research).

        Do not simply repeat in detail data or other materials given in the Introduction or the Results section. In particular, contributors should avoid making statements on economic benefits and costs unless their manuscript includes economic data and analyses. Avoid claiming priority and alluding to work that has not been completed.


    Meta-analysis

    Only results of meta-analysis are reported in this kind of article. The length of the article should be 3000 – 5000 words (not including tables, figures, and references).


    Case Report

    Special cases are reported in this kind of article. The length of the article should be less than 2500 words (not including tables, figures, and references).


    Reviews

    Reviews cover a focused area on the advancing edge of oral science and provide a balanced view of current research that can be understood by researchers outside that specialty. They should be succinctly written. Reviews do not require 'Materials and methods' or 'Results' sections but can be structured using short topical headings. The prescribed word count is less than 8000 words (excluding tables, references and abstract). The kind of manuscript may have about 50 references, and the proportion of references published within 5 years before publication of the review should be no less than 60%.


    References
    Authors are responsible for the accuracy and completeness of their references and for correct citation of the text. References should be numbered consecutively in the order in which they are first mentioned in the text (not in alphabetic order). Identify references in text, tables, and legends by Arabic numerals in superscript before the punctuation marks. References cited only in tables or figure legends should be numbered in accordance with the sequence established by the first identification in the text of the particular table or figure. The titles of journals should be abbreviated according to the style used in Index Medicus. Avoid using abstracts as references. Avoid citing a “personal communication” unless it provides essential information not available from a public source, in which case the name of the person and date of communication should be cited in parentheses in the text.


    References follow the information and documentation--Rules for bibliographic references and citations to information resources GB/T 7714-2015. Chinese references should be listed in both Chinese and English. The commonly cited types of references are shown here.

        Note: List authors and/or editors up to three; if there are more than three, the first three authors are listed followed by ‘et al’. From Jan 2016, the available doi should be added at the end of each reference.


    ● Examples of journal citations
    [1] Walker CS, Eftekhari S, Bower RL, et al. A second trigeminal CGRP receptor: function and expression of the AMY1 receptor[J]. Ann Clin Transl Neurol, 2015, 2(6): 595-608.  
    [2] 蒋章, 张慧宇, 张纲, 等. RAMP1-siRNA对CGRP促MG-63细胞增殖作用影响的实验研究[J]. 实用口腔医学杂志, 2015, 31(3): 339-342. 
    Jiang Z, Zhang HY, Zhang G, et al. Experimental study on the effect of RAMP1-siRNA on CGRP-induced proliferation of MG-63 cells[J]. J Pract Stomatol, 2015, 31(3): 339-342.
    Example of a book citation
    [1] 林珠. 口腔正畸学[M]. 沈阳: 辽宁科学技术出版社, 1999: 450-479.
    Lin Z. Orthodontics[M]. Shenyang: Liaoning Science and Technology Press, 1999: 450-479.
    Example of electronic sources citation
    [1] Dublin core metadata element set: version 1.1[EB/OL]. (2012-06-14) [2014-06-11]. http://dublincore.org/documents/dces/.

    Tables
    ● Tables should be self-explanatory and not duplicate textual material.
    ● Number tables, in Arabic numerals, consecutively in the order of their first citation in the text and supply a brief title for each.
    ● Place explanatory matter in footnotes, not in the heading.
    ● Explain in footnotes all non-standard abbreviations that are used in each table.
    ● Obtain permission for all fully borrowed, adapted, and modified tables and provide a credit line in the footnote.
    ● For footnotes use the following symbols, in this sequence: a, b, c or 1), 2), 3) et al.


    Figures

    ● Upload the images in JPG format within 50 Mb in size.
    ● Figures should be numbered consecutively according to the order firstly cited in the text.
    ● Labels, numbers, and symbols should be clear and of uniform size. The lettering for figures should be large enough to be legible after reduction to fit the width of a printed column.
    ● Symbols, arrows, or letters used in photomicrographs should contrast with the background and be marked neatly.
    ● Titles and detailed explanations should be described in the legends for figures.
    ● When graphs, scatter-grams or histograms submitted the numerical data on which they are based should also be supplied.
    ● Photographs should have a high resolution (no less than 8 million pixels) and contrast ratio. Photographs and figures should be trimmed to remove all the unwanted areas. An internal scale marker should be included in photomicrographs.
    ● If a figure has been published elsewhere, acknowledge the original source and submit written permission from the copyright holder to reproduce the material. A credit should appear in the legend for such figures.
    ● The journal reserves the right to crop, rotate, reduce, or enlarge the photographs to an acceptable size.

    Cover letter

        Each manuscript must be accompanied by a cover letter including statements that:
    ● All authors agree with the submission;
    ● The work has not been published or submitted for publication elsewhere, either completely or in part, or in another form or language;
    ● If material has been reproduced from another source, the authors have authorization from the copyright holder (usually the Publisher) to use it, and have included this authorization with their submission;
    ● Conflict of Interest Statement.

    Supplementary information

    Supplementary information is peer-reviewed material directly relevant to the conclusions of an article that cannot be included in the printed version owing to space or format constraints. It is posted on the journal's website and linked to the article when the article is published and may consist of data files, graphics, movies or extensive tables.

    The article must be complete and self-explanatory without the supplementary information. Supplementary information enhances a reader’s understanding of the manuscript but is not essential to that understanding.

    Supplementary information must be supplied to the Editorial Office in its final form for peer review. On acceptance the final version of the peer reviewed supplementary information should be submitted with the accepted manuscript.

    The article must be complete and self-explanatory without the supplementary information. Supplementary information enhances a reader’s understanding of the manuscript but is not essential to that understanding.


    Supplying supplementary information files

    Authors should ensure that supplementary information is supplied in its FINAL format because it is not subedited and will appear online exactly as originally submitted. It can neither be altered, nor added to, after the paper has been accepted for publication.

    Accepted file formats

    ● JPEG image files (.jpg)
    ● Acrobat files (.pdf)
    ● MS Word documents (.doc)
    ● MS Excel spreadsheet documents (.xls)
    File sizes must be as small as possible, so that they can be downloaded quickly.


    Submission of manuscripts

    All manuscripts must be submitted on-line through the website: http://www.gjkqyxzz.cn. New users should register at this site. Registration is free but mandatory. Registered authors can keep track of their articles after logging into the site using their user name and password. For any problems, authors may contact the editorial office by Email: gwyxkqyxfc@vip.163.com.

    Please make sure you have gathered all the required manuscript information BEFORE starting the submission process. The manuscript submission process begins when you click on the ‘Online Submission’ link on your homepage. The manuscript submission process is broken down into a series of tasks which gather detailed information about your manuscript and allow you to upload text and figure/image files.

        Note: The submitted manuscripts that are not as per the “Instructions to authors” would be returned to the authors for technical correction before they undergo editorial/peer-review.


    Copyrights

    The Editorial Department of International Journal of Stomatology is the owner of all copyrights to any articles published in the journal. Published manuscripts may not be published elsewhere without written permission. The Editorial Department of International Journal of Stomatology keeps the right to use these manuscripts in any form, including print, video, audio and digital.